Minutes of the meeting of PECOSA Executive Committee for the year 2024-26 held at 11 A.M in office of PECOSA, Punjab Engineering College Chandigarh on 7^th December, 2024.

Following Members were present-

Following Members were present-
1) Er Manish Gupta – President
2) Er Sanjiv Moudgil – Vice President
3) Er Harpreet Singh Oberoi – General Secretary
4) Er Jorawer Singh – Treasurer
5) Er Col PDS Sandhu – Joint Secretary
6) Er Sanjeev Bhavnani – Head NCR Chapter(Present online)
7) Er Col JS Garcha – Member
8) Er Harbhajan Singh – Member
9) Er Col Ashok Sharma – Member
10) Er Rajeev Verma – Member (Present online)
11) Er Rajeev Gupta – Member (Present online)
12) Er Mridula – Member
13) Er Sanjeev Jain – Member
14) Er Adarsh Bhasker – Member
15) Er Gurpreet Singh – Member
16) Er Udey Kumar – Member
17) Er Aabid Bains – Nominated Member
18) Er Kamal Gulati – Special Invitee
19) Er. Chandan Bansal – Special Invitee

1 Approval of MOM of last EC meeting as on 24^th Nov 2024

Minutes of the meeting held on 24^th November were approved by EC members.

2.    Approval of nominations/special invitee received from Chapters for EC Forum as per constitution:

Regional Chapters:

1. Jammu Chapter: Nomination of Ashwani Kundal, Civil (ME) 2009 Batch was received as per recommendation by majority of Alumni from Jammu Chapter and accordingly EC approved the nomination of Er. Ashwani Kundal as nominated member.
2. Mumbai/Pune Chapter: Nomination yet to be received, Er.PDS Sandhu joint secretary was requested by President to talk to Alumni settled at Mumbai/Pune for early nomination of EC member from Mumbai/Pune chapter.

1. Rajasthan Chapter: Nomination yet to be received, Er. Sanjeev Modgil VP was requested by President to talk to Alumni settled at Rajasthan for early nomination as special invitee to EC from Rajasthan Chapter.
2. Bangalore Chapter: Nomination yet to be received, it was deliberated and decided that all EC members will speak to their respective Batchmates settled at Bangalore for early representation of PEC alumni from Bangalore Chapter.

Overseas Chapter

1. USA (Chicago Area): Nomination of Sunil Suri Mechanical 1981 batch was received as per recommendation by majority of Alumni settled in USA (Chicago Area) and accordingly EC approved the nomination of Er. Sunil Suri as nominated member.
2. Canada: Nomination of Er. Sandeep Dhir Production 1984 batch was received as per recommendation by majority of Alumni settled in Canada and accordingly EC approved the nomination of Er. Sandeep Dhir as nominated member.
3. USA (Bay Area) Chapter: Nomination yet to be received, Er.PDS Sandhu Joint Secretary was requested by President to talk to Alumni settled in Bay Area for early nomination as special invitee to EC from USA (Bay Area).
4. Australia Chapter: Nomination yet to be received, Er.Jorawar Singh Treasurer was requested by President to talk to Alumni settled in Australia for early nomination as special invitee to EC from Australia Chapter.
5. Gulf Chapter: Nomination yet to be received, Er.HS Oberoi Gen. Secretary and Er. Sanjeev Bhavnani was requested by President for early nomination as special invitee to EC from Gulf

3. Preparations for Global Alumni Meet, Chief Guest, registration update and detailed planning for increasing attendance of batches to be honoured, finalisation on items to be procured for the honouring batches.
   2025. Chief Guests: Names of various prominent/famous Alumni were deliberated and it was finalised that President will talk to all of them and confirm their availability for 8^th 2025.
   2026. Guest of Honour: It was deliberated and finalised that reputed/prominent/famous Alumni among the batches to be honoured will be made Guest of Honour and names will be discussed/finalised in the next EC meeting.
   2027. Items for honouring batches:
         1. Mug with pic of Alumni to be honoured
         2. Muffler (navy blue and red colour only)
         3. Brooch with name of Alumni
         4. PECOSA Souvenir
         5. Bag

4. PECOSA Website to be outsourced with a planning to improve registration and making it more informative with an aim to increase alumni participation. It should also be able to integrate the alumni data with election GS to submit report on Website committee meeting outcome.

Discussions were held with M/s Alumashine and M/s Alumnetwork with the committee members as decided in the EC meeting Dated 24.12.2024.

It was deliberated and decided that website development work be allotted to M/s Almashine as it has more experience, already working with PEC and is the world leader in Alumni network sites.

Further it was decided that following committee members will negotiate with M/s Almashine for technical and commercial aspects:

1. Sarvjeet Virk 2003 batch Alumni (MD Finvasia)
2. Sanjeev Bhavnani

• Mridula

1. Kamal Gulati
2. Manish Gupta
3. HS Oberai (Coordinator)

5. Finalisation of Constitution amendment committee for early implementation of clauses to be included in constitution as per suggestions of Alumni. It was deliberated and decided that constitution amendment committee will consist of:

1. All the Ex-Presidents of Pecosa
2. All the office bearers of Pecosa

• Ravi Kant Mechanical 1978 Batch

Accordingly, the above committee members will meet and submit the report in EC within 45 days.

6. Discussions on Bust of Er Satish Dhawan, Er Kalpana Chawla and improvement of Bust of Er Jaspal Bhatti (if required).

Bust of Shri. Jaspal Bhatti has already been installed at the cost of Rs. 1,90,000/- after due negotiations by the Chairman estate PEC with M/s Dhuriz, vill Saharangpur, UT Chandigarh. It was deliberated and decided to install the bust of Er. Satish Dhawan and Er. Kalpana Chawla and all the Alumni members of PEC will be requested to donate generously for this social cause.

7. Opening of FCRA of Pecosa. It was discussed in the meeting to open the FCRA account with state bank of India in the name of Pecosa so that Alumni settled abroad can donate generously for the welfare of students of PEC. Er. Jorawer Treasurer been requested to complete necessary documentation and approval to higher authorities.

The meeting ended with the thanks by the Chair.

H.S. Oberoi

Gen. Secretary (PECOSA 2024-26)