Minutes of the meeting of PECOSA Executive Committee for the year 2024-26 held at 11 A.M in office of PECOSA, Punjab Engineering College Chandigarh on 24^th November, 2024.

Following Members were present-

• Er Manish Gupta –           President
• Er Sanjiv Moudgil –           Vice President
• Er Harpreet Singh Oberoi –           General Secretary
• Er Jorawer Singh –           Treasurer
• Er Col PDS Sandhu –           Joint Secretary (Present online)
• Er Sanjeev Bhavnani –           Head NCR Chapter (Present online)
• Er Pawan Garg –           Nominated Member (Present online)
• Er Col JS Garcha –           Member
• Er Harbhajan Singh –           Member
• Er Col Ashok Sharma –           Member (Present online)
• Er Rajeev Verma –           Member (Present online)
• Er Rajeev Gupta –           Member
• Er Mridula Dang –           Member
• Er Sanjeev Jain –           Member
• Er Adarsh Bhasker –           Member
• Er Gurpreet Singh –           Member (Present online)
• Er Akshaye Raj Aggrawal –           Member
• Er Aabid Bains –           Nominated Member
• Er Kamal Gulati –           Special Invitee

Agenda points:

1.  Address by newly elected President Er Manish Gupta ji outlining vision for PECOSA 2024-

26. 26. Newly elected President Er Manish Gupta thanked all members for their hardwork and clean sweep in the EC elections. He also emphasized that all local members must attend the EC meeting physically and only outstation members could attend the same online for the effective working of EC.

2.  Completion of EC Forum as per constitution:

1. Nomination of two members Er Pawan Garg and Er Aabid Bains to EC. The two nominations of Er Pawan Garg and Er Aabid Bains as proposed by the President were approved by the EC.
2. Nomination as per constitution in the EC from Overseas and Regional
   1. Overseas Chapters: As per the constitution of PECOSA, two representatives from overseas chapter can be inducted in EC. It was informed by Er Pawan Garg and Er Sanjeev Bhavnani that PECOSA has significant presence in USA, Canada, Australia and So it was suggested that two members from overseas chapter be

nominated in EC and two members be made as special invitee to the EC from above mentioned four countries. Accordingly, President PECOSA will discuss with senior members of the above four countries and PECOSA participation from above countries will be ensured.

1. Regional Chapters: PECOSA has significant presence in NCR region, Bangalore, Rajasthan, Pune, Mumbai, Jammu etc. Accordingly, President PECOSA will discuss with senior members of the respective regions for three nominations in the EC and rest regional representatives will be made special invitees to the PECOSA EC

From NCR region Er Sanjeev Bhavnani, distinguished alumni of PEC, is being nominated as the member of EC.

3.  Formation of Advisory committee:

It was mentioned by President Er Manish Gupta ji, that our Past Presidents are great source of ideas and inspiration. Thus it was deliberated and decided in the meeting that all Ex-President along with current office bearers of EC will be part of the advisory committee to the EC. This advisory committee will not be a part of EC, rather only for advisory role to PECOSA EC. Every quarter there will be meeting of advisory committee to discuss about the improvement to be bought in the functioning of the PECOSA.

4.  Discussion regarding global alumni meet to be held on 8th February 2025.

2025. It was deliberated and decided in the EC that Alumni completing 10yrs ,15yrs, 20yrs, 25yrs, 30yrs, 35yrs, 40yrs, 45yrs, 50yrs, 55yrs, 60yrs and all alumni completing more than 60 yrs of passing the Institute will be honoured in Global Alumni meet to be held in Feb, 2025.

26. Er Kamal Gulati 1992 batch has been made special invitee to EC for helping EC making all the Functions to be organised during the tenure 24-26. Er Kamal Gulati, being stationed locally, had been very helpful in the previous Global meets. Further Er. Chandan Bansal 2000 batch will be special invitee to EC to coordinate for Global Alumni Meet 2025 as his batch will be completing 25 years in the year 2025.

• It was deliberated and decided that alumni participation fees for the Global meet will be as:-
  • Batches completing 55 years and above ……… Single 1000/- Couple Rs. 1500/- (upto 1970 passout )
  • Batches from 1970 onwards ……… Single Rs. 2000/- Couple Rs. 3000/-

Note: Additional family members @ Rs. 1000/- per member

1. Chief Guest and Guest of honour: Various names like Er. Parveer Sinha (MD TATA Power), Er. Sandeep Bakshi (MD ICICI Bank), R.K. Tyagi (CMD POWER GRID), Amit Syngle (MD Asian Paints) and others were discussed. Er. Sanjeev Bhavnani and President PECOSA will talk to the dignitaries and finalise the name of Chief Guest. Also as per previous years three numbers of guest of honours from batch completing 55 years, 50 years, 35 years and 25 years will be selected as per the recommendation of their respective batches.

1. Mementos etc. for honouring the batches will be finalised in the next EC meeting. All members were requested to give the suggestions before next EC meeting so that the same can be decided by consensus.

President PECOSA further requested every EC member to help PECOSA by raising atleast Rs. 2 Lakh per member for increase in corpus of PECOSA and to make Global Alumni meet a grand success.

At this, Er Sanjeev Bhavnani, Head NCR chapter and General secretary Er. H.S. Oberai committed in their capacity for sponsorship of Rs 2 lac for alumni meet. This was well appreciated from all EC Members. GS and Treasurer will formulate the sponsorship benefit chart for the ease of all by next meeting so that more EC members and all other alumni especially Past Chairs are committed to this cause.

5.    Discussion regarding installation of Alumni Bust of Er Kalpana Chawla and Er Satish Dhawan and fund raising for both:-

It was deliberated in the meeting that during the tenure of previous EC (2022-24), PEC authorities had decided to install 3 numbers of busts in the auditorium in the name of:-

1. Jaspal Bhatti
2. Kalpna Chawla

• Satish Dhawan

Bust of Er. Jaspal Bhatti was installed during previous EC tenure and other busts are yet to be installed. It was decided that President and General secretary will meet director PEC to finalise the contribution to be made (from PEC and PECOSA) for the installation of the busts. It was also suggested by Er. Sanjiv Bhavani that the busts can be made from 3D autocad designing by PEC to reduce the cost.

6.  Discussion regarding Renovation of PECOSA office:-

It was deliberated and decided that floor tiles replacement of PECOSA office will be carried out by estate office PEC and the expenditure for the same will be paid by PECOSA. Also budget of Rs. 25000/- was approved for installation of 50” LED for holding online meetings.

7.  Discussion regarding appropriate constitution amendments as required:-

It was deliberated in the meeting and decided that President PECOSA will form constitution amendment committee to discuss about the change in constitution required, if any.

8.   □Discussion on PECOSA Alumni Registration process independent of PEC portal and as ongoing process.

It was discussed that before next election, PECOSA will complete the independent registration process for online elections. For this various IT measures are required and updation of PECOSA website is also required. The committee of following members was constituted for the same:-

1. Sanjiv Bhavnani, Head
2. H.S. Oberai, convener

• Mridula, Member

1. Abid Bains, Member
2. Kamal Gulati, Member

The above committee will submit the report in the next meeting.

10.   □Approval for payment for Website vendor

It was informed by Er. Jorawar Singh, Treasurer that payment of Rs 25000/- to the IT vendor for the year 2024-25 has already been made by previous EC. It was also informed that all the backend expenditure for running website is being born by Er. Aabid Bains and the house appreciated his gesture for working for a social cause.

11. Any other item with the permission of Chair

It was informed by treasurer that an additional expenditure of Rs. 7865/- was born by M/s Blue Bell caterer for arranging tables and chairs as required by returning officer and for evening tea at AGM held on 17.11.2024. The same was passed by the EC.

The meeting ended with the thanks to the Chair.

H.S. Oberai,

Gen. secretary (PECOSA 2024-26)