Elections

Important Information

Election Notice and Call for Nominations for fresh PECOSA Elections for the term 2022-24
OFFICE OF THE RETURNING OFFICER
Punjab Engineering College Old Student Association (PECOSA)

[Registration No.: 2821 dated 8 Dec 1998]

Email: pecosaelections@gmail.com


Dear Alumni,

Greetings from Punjab Engineering College, Chandigarh!

I, Er Sarvjeet Singh Virk (Co Founder FINVASIA, Alumnus 2003 & Ex Board of Governor Member, PEC) am pleased to share that the Outgoing Executive Committee of Punjab Engineering College Old Student Association (PECOSA) in its meeting held and subsequent Resolution No. Special 1 dated 23rd April 2022 has appointed me as the Returning Officer for holding fresh Punjab Engineering College Old Student Association (PECOSA) Elections for the term 2022-24 at an Annual General Meeting (AGM) of Punjab Engineering College Old Student Association (PECOSA) to be held on Sunday 3rd July 2022. As per the Rules and Regulations of Punjab Engineering College Old Student Association (PECOSA) uploaded on the Punjab Engineering College Old Student Association (PECOSA) website www.pecosa.in, the election process for the following 16 (sixteen) posts would be held:

  1. President: 1 (One)
  2. Vice President: 1 (One)
  3. General Secretary: 1 (One)
  4. Treasurer: 1 (One)
  5. Joint Secretary: 1 (One)
  6. Executive Members: 11 (Eleven)

The timelines and other significant details for elections of the Executive Committee of Punjab Engineering College Old Student Association (PECOSA) for the term 2022-24 are as follows:

The Electoral College shall comprise the General Body of Punjab Engineering College Old Student Association (PECOSA) i.e. all registered alumni of Punjab Engineering College,
Chandigarh with exceptions as mentioned below. New registration for E-Voting elections shall be open till midnight of Sunday, 26th June 2022.
Thereafter new registration for elections shall be temporarily closed till midnight of 4th July 2022. In case anyone missed to register online,
Alumni can come for physical voting along with supporting documents.

All Alumni must registration on this link for Evoting: https://alumni.pec.ac.in/addon/1246

NEW Update: NOMINATIONS EXTENDED

Following will be the Physical Schedule:

Nomination and Withdrawal Forms at office of the Returning Officer starts at From 12:00 PM IST on Thursday 2nd June 2022 onwards.
Nomination and Withdrawal Forms at office of the Returning Officer ends at Up to 5:00 PM  IST on Sunday 12th   June 2022
Scrutiny of Nominations by Returning Officer and release of nomination list Up to 5:00 PM IST on Monday, 13th June 2022
Last Date & Time for receipt of Objections via email to RO Up to 5:00 PM IST Tuesday 14th June 2022
Last date & time to receive reply from nominee candidates on objections Up to 5:00 PM IST Thursday 16th June 2022
Last day & time to withdraw of candidates if any  5:00 PM IST Saturday 17th  June 2022
Display of Final List of Nominees outside the PEC Dean Alumni office, E-Voting Portal, PEC & Punjab Engineering College Old Student Association (PECOSA) websites  11:00 AM IST Monday 19th  June 2022
Venue and timings of Physical Voting 10:00 AM IST to 4:00 PM IST on Sunday, 3rd July 2022 in Auditorium, PEC, Chandigarh
Counting of physical & Evotes, if necessary Up to 1:00 PM IST on Monday, the 4th July 2022
Announcement of Elections (Physical & Evoting) At 1 PM IST on 4th July 2022
For information and downloading forms as above, link is: https://alumni.pec.ac.in, http://pecosa.in

Following will be the E Voting Schedule :

Nomination and Withdrawal Forms in E-Voting portal From 12:00 PM IST on Thursday 2nd June 2022 onwards.
Nomination and Withdrawal Forms in E-voting portal Up to 5:00 PM IST on Sunday 12th June 2022
Scrutiny of Nominations by Returning Officer and release of nomination list Up to 5:00 PM IST on Monday, the 13th June 2022
Last Date & Time for receipt of Objections via email to RO Up to 5:00 PM IST Tuesday 14th June 2022
Last date & time to receive reply from nominee candidates on objections Up to 5:00 PM IST Thursday 16th June 2022
Last day & time to withdraw of candidates if any  5:00 PM IST Saturday 17th  June 2022
Display of Final List of Nominees outside the PEC Dean Alumni office, E-Voting Portal and online  11:00 AM IST Monday 19th  June 2022
Timings of E Voting in the portal From 11:00 AM IST Thursday 30th June 2022 to 6:00 PM IST on Saturday 2nd July 2022
E Voting Portal Alumni shall access to E Voting portal to file for nomination, seconding, withdrawal and final voting. More details shall be available at https://alumni.pec.ac.in, http://pecosa.in
Counting of Evotes, if necessary: Up to 1:00 PM IST on Monday, the 4th July 2022
Announcement of Elections (Physical & Evoting) At 1 PM IST on 4th July 2022
For information and downloading forms as above, link is: https://alumni.pec.ac.in, http://pecosa.in

Format for submitting Nominations:

  1. Google Form : Details shall be shared separately
  2. A 2-minute video covering the following details from the final nominated candidates.
    • A brief about yourself
    • Your involvement with the Punjab Engineering College Old Student Association (PECOSA) in the past
    • How you plan to contribute to the Punjab Engineering College Old Student Association (PECOSA) in the next 2 years

Your profile will be uploaded to the PEC & Punjab Engineering College Old Student Association (PECOSA) portal, and the video will be uploaded on the Punjab Engineering College Old Student Association (PECOSA) YouTube channel. Both of them can be used for the purpose of campaigning.

Electoral College: The Body of Electors shall comprise of the General Body of Punjab Engineering College Old Student Association (PECOSA) i.e. all members of the Punjab Engineering College Old Students Association as defined in the Cl. 4 of the Memorandum and Articles of Association of Punjab Engineering College Old Student Association (PECOSA) uploaded on Punjab Engineering College Old Student Association (PECOSA) website www.pecosa.in. However as per Judgement of the Court in the court case filed by Er Mohit Shrivasta and Er Ravi Kant, the alumni pertaining to the batches 1997 to 2000 would be eligible to vote only after depositing their Life Membership Fee @ 500 rupees with the Returning Officer before midnight 26 June 2022 as Life Membership of the pass outs of these batches is still due. All payments must be paid from India bank accounts only. The same shall be paid to bank account of Punjab Engineering College given below.

STUDENT SERVICE FUND
Account No. 10084955302
Bank State Bank of India
Branch Address: Punjab Engg. College Branch, Sector-12, Chandigarh
IFSC Code SBIN0002452

It shall be the responsibility of each person to share payment confirmation details along with supporting bank proof. Once payment is received, an acknowledgment email shall be sent back to the person as confirmation. In case, you do not get confirmation, do write an email to
pecosaelections@gmail.com

NEW UPDATE

Member List registered on Punjab Engineering College Old Student Association (PECOSA)

Update #1 – Sharing of existing database from pecosa.in

The Voter List registered on Punjab Engineering College Old Student Association (PECOSA) website consists of Names of the alums and their Emails. This shall be made available to all PECOSA Members on http://pecosa.in/documents.

This list is based on the data provided by users who have registered on the official PECOSA website I.e. www.pecosa.in. Any objection to the Voter list may be brought into the notice of the Returning Officer for his consideration in writing or by emailing to him at the email: pecosaelections@gmail.com before 15th June 2022, 12 AM, midnight.

Update #2: Additional Member list based on support from PEC

In the meanwhile, it has come to the notice of the undersigned that previously PECOSA had approached the Dean Alumni’s office seeking support in cleaning of their data which was limited on its own. On our special request, PEC has shared with us this updated PECOSA data which was cleaned and returned back to PECOSA. This data has will be shared with the users registered on www.pecosa.in. All members are advised to keep the personal contact information confidential and the data should not be used for bulk emails. Dean Alumni Relations has also requested to ensure that due diligence be followed in exposing the private information of the alumni (contact details) and only the authorized users will be provided the necessary access.

Nomination Process and voting: Nomination Form for election to Executive Committee is required to be proposed by an alumnus of Punjab Engineering College and seconded by another alumnus. The consent of the nominated candidate should be also appended with the nomination. Each member can only nominate any one and second any one candidate under all posts. Completed nomination forms must be made to reach the Returning Officer latest by 5:00 PM on 12th June, 2022

The complete scan copy of physical nomination forms must be sent by email pecosaelections@gmail.com. It is not mandatory to send physical forms if already shared on the above email.

In case anyone wants to send physical form, you can send to the following address:

Sarvjeet Singh Virk
Returning Officer,
Punjab Engineering College Old Students Association (PECOSA)
FINVASIA CENTRE, D – 179, Sector 74, Mohali, Punjab 160055,

You shall receive a confirmation email once physical form is received at the above address. It shall be the responsibility of the candidate to confirm from RO over email in case they don’t hear back from RO.

Nomination on E-Voting Portal More details shall be available
on https://alumni.pec.ac.in, http://pecosa.in

The opportunity for campaign shall be as follows:

  1. Selected candidates can send their digital campaigns to RO to circulate in bulk email to all Alumni using PECOSA.IN portal
  2. There shall be a profile blog of each candidate on www.pecosa.in, and in the PEC Alumni E-Voting portal, alumni.pec.ac.in
  3. Candidates can directly approach any Alumni as well.

The elections would be held in a free, fair and transparent manner as per the Memorandum and Articles of Association of Punjab Engineering College Old Student Association (PECOSA). As per Cl. 17 & 18 of the Rules & Regulations of Punjab Engineering College Old Student Association (PECOSA), in case of any dispute with regards to identity of members, the decision of the Returning Officer would be final and acceptable to all.

  • The candidates may forward their Message for campaigning once to the Returning Officer between 19th June 2022 to 25nd June 2022 for bulk email to all Alumni.
  • Profiles of each must reach RO before 20th June 2022 to upload online. The format of profile shall be shared with all selected candidates on 19th June 2022
  • The Alumni must bring with them proof of identity in the form of driving licence, Passport, Adhar Card, Voter Card etc. on the day of voting.
  • Candidates who have voted in the E-Voting portal shall not be allowed to vote in Physical.
  • All Campaigns by all Alumni including Nominated Candidates must stop on 28th June 2022. Any violation may result in termination of the candidate.
  • Based on the confirmation from PEC, Alumni from all batches of 2019-2020 and 2020-2021 shall be eligible to register & Vote. Since 2022 batch is not graduated yet, so shall not be able to vote in the current elections.

The above notice is an update on the earlier issued notices dated: 24thMay 2022 And 31st May 2022

Please feel free to reach out to the Returning Officer at pecosaelections@gmail.com for any further queries.
With warm regards,

Er Sarvjeet Singh Virk
Returning Officer,
PECOSA Executive Council 2022-24
Punjab Engineering College Old Students Association (PECOSA)
FINVASIA CENTRE, D – 179, Sector 74, Mohali, Punjab 160055,
Email: pecosaelections@gmail.com